Analyze & pre-validate certificate of Incorporation thanks to intelligent data capture

Koncile's certificate of Incorporation OCR is ideal for quickly organizing and processing your business registration documents, by extracting key information such as company name, SIREN number, legal form, share capital or legal representative.
‍It also makes it possible to detect important elements or inconsistencies in a large volume of certificate of Incorporation. Upload your certificate of Incorporation extracts in image or PDF format into the OCR Koncile software, and obtain structured data in spreadsheet, JSON or database format, directly usable by your legal, financial or compliance tools.

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Koncile extraction templates

Certificate of Incorporation

List of extracted information

Koncile's OCR engine captures the essential information that lawyers, accountants, insurers, or public purchasers are looking for.It makes it possible to build a reliable and structured database from certificate of Incorporation extracts, whether in PDF or in image.
You can not only automatically capture key data (company name, SIREN, capital, capital, legal representative, legal form...), and convert them to the format of your choice (XLS, JSON, database), but also analyze them automatically, by comparing them with your internal criteria: compliance grid, capital thresholds, active/inactive status or regulatory requirements.

	Nom	Type	Exemple	Instruction
	Validité	Text	Oui	Vérifie que le RIB est bien constitué des éléments suivants : - Code banque (5 chiffres) - Code guichet (5 chiffres) - Numéro de compte (11 caractères alphanumériques) - Clé RIB (2 chiffres) Si les RIB est bien constitué de ces éléments, choisis la valeur "Oui". Sinon choisis la valeur "Non".

Social reason

tableau Text SARL LES DELICES DU TERROIR Look for the line that contains the full name of the business, often at the top of the document.

SIREN number

tableau Number 519 734 852 Identify the sequence of 9 numbers preceded or followed by the words “SIREN” or “Registration number”.

Legal form

tableau Text Limited liability company (SARL) Look for expressions like SARL, SAS, SCI, SA... near the company name.

Head office address

tableau Text 15 rue du Moulin, 34000 Montpellier Extract the line containing the full address (number, street, postal code, city).

Legal representative

tableau Text Paul DUMONT, Manager Search for the full name and title (Manager, President...) under the legal representative section.

Date of registration

tableau Date 20/09/2016 Identify a date preceded by “RCS registration” or “creation date”.

Add any extraction field

See full template

Edit AI instructions

Pourquoi Koncile ?

Tailor the extraction to your needs

Easily add or modify extraction fields in the Koncile parser interface using natural language.

Set up Koncile in just one day

Koncile is pre-trained and can be deployed in a single day for all your extraction use cases.

No need for training on large volumes of your data.

Vignette de vidéo extraction de document.

Connect Koncile to your tools

Capture data in a structured format such as JSON, XLSX, CSV, or others.

Connect your application via our API. Access the full documentation here.

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An OCR solution designed for legal data extraction

certificate of Incorporation OCR parser

The scanning and recognition software extracts key information from certificate of Incorporation extracts and converts it into usable data.

AI-powered tool

Each field (SIREN, capital, legal representative...) is configurable as a prompt that can be modified according to your business needs.

Smart categorization

Automatically direct each document to the right legal typology (SARL, SAS, SCI...) to extract relevant data.

Anomaly detection

Quickly identify inconsistencies in the certificate of Incorporation processed: contradictory statuses, missing dates, missing or outdated data.

Cross-referencing extracted data with a database

Koncile allows you to automatically reconcile the data extracted from your internal databases (ERP, CRM, business directory) thanks to intelligent semantic matching.

L’API pour automatiser votre gestion documentaire

No items found.

status

string

Statut du document qui peut être DONE, DUPLICATE, IN PROGRESS.

document_id

integer

Numéro unique attribué pour chaque document

general_fields

objects

Champs généraux apparaissant une seule fois dans chaque document extrait. Retour au format : {nom du champ: valeur extraite}

line_fields

objects

Champs répétés extraits en bloc pour chaque ligne ou chaque tableau. Retour au format : {nom du champ: valeur extraite}

Documentation complète

J’obtiens ma clef API

Request

curl api.koncile.ai/tasks/{task_id}/ \
  -H "Content-Type: application/json" \
  -H "Authorization: Bearer $API_KEY"

response = requests.get(f"{api_url}/tasks/{task_id}/",
headers={"accept": "application/json", "Authorization":{"Bearer{api_key}"})

Response

{
  "status": DONE,
  "document_id": ID,
  "General_fields":
    {
      "Date" : "05/08/20222",
      "Price" : "23$",
      "Supplier name" : "Koncile",
    },
  "Line_fields":
    {
      "Date" : ["05/08/2022", "05/09/2022", "03/02/2023"],
      "Price" : ["23$", "12$", "5$"],
    }
}

Any question?

In what format should I upload my certificate of Incorporation extract?

You can upload your certificate of Incorporation in PDF, PNG, or JPEG format.
These formats are compatible with our OCR technology for structured, fast and reliable extraction of legal information.
Check out our documenting for more details on supported formats.

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Can OCR manage scanned or imaged certificate of Incorporation?

Yes, our OCR processes both certificate of Incorporation PDF snippets and those provided as scanned images. Thanks to intelligent layout and content recognition, we guarantee reading even on average quality scans.

Can OCR handle certificate of Incorporation of all legal forms?

Yes, our OCR technology is designed to read certificate of Incorporation extracts regardless of the legal form of the company (SARL, SAS, SCI...).
Regardless of the presentation or layout of the document, artificial intelligence identifies key fields, even on complex or scanned versions.

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How does OCR extract information from a certificate of Incorporation extract?

OCR analyzes the certificate of Incorporation document using computer vision algorithms to detect characters, then uses natural language understanding (NLP) to extract and structure key information: company name, SIREN, registered office address, registration office, registry office, registry office, legal registry, legal status, legal representative, etc.This process ensures reliable and legible extraction of administrative data.

Can I extract specific information such as the SIREN number or the legal form?

Absolutely. You can extract targeted fields such as the SIREN number, the date of registration, the date of registration, the registered capital, the competent registry office or the name of the legal representative. Koncile OCR allows you to structure this data in the format of your choice (spreadsheet, JSON, database...).

I need further assistance.

Check our API documentation, contact us at contact@koncile.ai. You can also create a demo account or book a demonstration with our team.

What are Koncile's prices?

Koncile offers 3 plans, including enterprise options for handling large volumes of data. You can check our pricing on the dedicated page in our documentation.

What are general fields and repeated fields?

In each extraction template, you will find:

General fields: These are pieces of information that appear only once in each document (e.g., the invoice number or the invoice date).
Repeated fields: These are pieces of information that appear multiple times in a document, such as item descriptions or prices in each line of a quote. Use repeated fields for extracting tables and charts from your documents.

Extract data from certificate of Incorporation thanks to an AI OCR