Grainz transforme le traitement de ses factures et bons de livraison grâce à l’OCR

About Grainz‍

Grainz is a software solution born from field experience. Its goal: track goods movements and manage multiple siteswith minimal effort. The platform continuously evolves with new modules and features, allowing companies to easily adapt their operations. In this context, automated management of financial and logistics documents has become a strategic lever to streamline flows and improve reliability.

In short:

• Country: France
• Industry: Distribution & Logistics
• Volume processed: about 1,000 documents per month
• Use case: Automated extraction of invoices and delivery notes
  

The Challenges of Logistics and Financial Management

In the distribution sector, managing documents related to orders and deliveries is a key challenge. Grainz faced several obstacles:

• A wide variety of documents: supplier invoices, delivery notes, etc.
• A high risk of errors from manual entry (amounts, product references, quantities).
• A lack of speed slowing down delivery and payment tracking.
• Strong demands for traceability and reliability from clients and partners.
• Technical challenges: integrating this data into ERPs and internal tools without added complexity.
• Faced with this complexity, automation emerged as the most effective solution to secure flows and relieve teams.
  

Why Grainz Chose Koncile

Grainz was looking for a solution to standardize and secure the processing of its financial and logistics documents while speeding up workflows.

What convinced the company:

• Automated extraction of key data (invoice numbers, net/gross amounts, VAT, product references, delivered quantities).
• Support for a variety of formats from different software.
• Smooth integration via API and webhooks with their internal systems.
• Fast implementation of a 100% cloud solution, with no heavy infrastructure.
  

Key Results and Benefits

With Koncile, Grainz transformed its document management:

• Centralization: all invoices and delivery notes are consolidated into a single workflow.
• Enhanced traceability: clear tracking of amounts, references, and delivered quantities.
• Increased productivity: drastic reduction in processing time thanks to automation.
• Lighter workloads: less manual entry, more time for analysis and management.
• Processing is now completed in just seconds, while strengthening data reliability and compliance.
  

Conclusion

With Koncile, Grainz has taken a decisive step in digitizing its logistics and finance. A process once long and manual has become automated, fast, and secure, allowing teams to focus on operational management and supplier relations.