Extract data from property status report
thanks to an AI OCR

Koncile's AI OCR, a solution for extracting data from property status report, powered by AI, finally reliable, customizable and available as an API.

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The best teams work with Koncile

Analyze and pre-validate your property status report thanks to the intelligent capture of legal and accounting data.

OCR for property status report by Koncile is ideal for quickly organizing and processing information from condominium management documents, by extracting key data such as the amount of charges, the name of the co-owner, the lot number, the reference period or the name of the trustee.

It also allows detect inconsistencies or errors in a large volume of documents.

Upload status reports in image or PDF format into the Koncile OCR software, and get structured data In format spreadsheet, JSON, or database, directly usable by your management or reminder tools.

status report OCR OCR status report automatic reading status report data extraction state of situation model state of situation model state of situation PDF text recognition state of situation automated processing documents trustee structuring status report digitization statement of situation digitalization status report digitization status report digitization status report information to be extracted in a status report information to be extracted in a state of situation co-owner information to be extracted in a state of situation co-owner statement statement of situation information to be extracted in a state of situation co-owner statement of situation information to be extracted in a state of situation co-owner statement of situation report Co-owner account statement real estate OCR AI real estate automation real estate automation documents rental management documents JSON extraction status extract status into Excel API OCR real estate software OCR document trustee structuring real estate accountant text structuring capture of custom fields PDF syndic export custom fields capture PDF syndic export accounting data OCR export accounting data OCR export accounting data OCR document processing PDF document processing OCR image mixed text status co-ownership analysis Smart reading union documents
Image de Pierre Laprée, CEO de Spend HQ.

Pierre Laprée

Founder & CPO at SpendHQ

Koncile automates the intelligent extraction of contractual data. Despite the complexity of our clients’ contracts, the tool ensures quality and speed, saving us valuable time.

List of extracted information

Koncile's OCR engine captures essential information from property status report, facilitating the work of trustees, rental managers and real estate professionals.
It allows digitize and structure Situation data from image or PDF files.

You can not only automatically extract key information such as the amount of charges, the name of the co-owner, the lot concerned or the reference period, but also analyze and verify them by comparing them to your databases or accounting consistency rules.

Nom

Type

Exemple

Instruction

Validité

Text

Oui

Vérifie que le RIB est bien constitué des éléments suivants :
- Code banque (5 chiffres)
- Code guichet (5 chiffres)
- Numéro de compte (11 caractères alphanumériques)
- Clé RIB (2 chiffres)
Si les RIB est bien constitué de ces éléments, choisis la valeur "Oui". Sinon choisis la valeur "Non".

Name of the co-owner

Text DURAND Sophie Extract the name indicated in the status statement

Batch number

Number 23 Identify the number or designation of the real estate lot

Amount of charges due (€)

Price 1 250.00 Extract the total outstanding charges

Amount of calls for funds (€)

Price 2,000.00 Identify the amounts called for work or maintenance

Amount already paid (€)

Price 750.00 Find the amount already paid by the co-owner

Balance to be paid (€)

Price 500.00 Calculate or extract the net balance to be paid

Reference period

Date 01/01/2024 — 31/12/2024 Extract the period concerned by the situation

Document edition date

Date March 15, 2025 Identify the date the document was generated

Name of trustee

Text ImmoGestion Firm Extract the name of the managing entity mentioned in the document

Type of loads

Text General charges/Lift expenses/Heating Extract the breakdown of the loads if present in a table
Flèche courbée vers le haut.

Add any extraction field

Flèche courbée vers le haut.

Edit AI instructions

Why Koncile

Tailor the extraction to your needs

Easily add or modify extraction fields in the Koncile parser interface using natural language.

Champ à extraire : référence produit.

Set up Koncile in just one day

Koncile is pre-trained and can be deployed in a single day for all your extraction use cases.

No need for training on large volumes of your data.

Vignette de vidéo extraction de document.

Connect Koncile to your tools

Capture data in a structured format such as JSON, XLSX, CSV, or others.

Connect your application via our API. Access the full documentation here.

Liste des formats de document.
Logo de Koncile.

Try Koncile now

Create your extraction template, test it on a sample document, and scale effortlessly

An OCR solution adapted for the capture of accounting and real estate data

Automatic extraction of information from property status report:

Name of the co-owner, lot number, amount of charges, charges, calls for funds, balance to be paid, reference period, name of the trustee, etc. Koncile automatically extracts key data from paper or digital status reports.

From status reports to a database

Facilitate the management of condominium documents by transforming your property status report into structured and usable data, ready to be integrated into your management systems (ERP, rental tracking tool, CRM, CRM, recovery platform, etc.).

Multi-format processing

Easily manage and standardize the information contained in your status reports, whether in image, paper scan, or PDF format. Koncile OCR allows you to easily extract information from it, regardless of its source.

Parsing status reports via API

Create a complete database of status reports and integrate it into your tools via API. Automate the recording of property status report, the monitoring of payments, or the identification of late payments.

Automate your OCR workflow

Is the amount of charges consistent? Does the balance correspond to the payments made? Are the calls for funds up to date? Optimize the management of your status reports with Koncile intelligent OCR, which automates the reading, verification and validation of data.

The API to streamline your document management

status

string

Document status can be DONE, DUPLICATE, or IN PROGRESS

document_id

integer

Unique identifier assigned to each document

general_fields

objects

Fields that appear once per document. Returns in the format: {field_name: extracted_value}

line_fields

objects

Repeated fields extracted in bulk for each row or table. Returns in the format: {field_name: extracted_value}

Request

curl api.koncile.ai/tasks/{task_id}/ \
  -H "Content-Type: application/json" \
  -H "Authorization: Bearer $API_KEY"
response = requests.get(f"{api_url}/tasks/{task_id}/",
headers={"accept": "application/json", "Authorization":{"Bearer{api_key}"})

Response

{
  "status": DONE,
  "document_id": ID,
  "General_fields":
    {
      "Date" : "05/08/20222",
      "Price" : "23$",
      "Supplier name" : "Koncile",
    },
  "Line_fields":
    {
      "Date" : ["05/08/2022", "05/09/2022", "03/02/2023"],
      "Price" : ["23$", "12$", "5$"],
    }
}

Security and privacy by design

No training on your data

Fully encrypted application

Secured data storage

GDPR compliant

Cadenas noir entouré d'étoiles noires.

Any question?

Contact us at contact@koncile.ai, check out our documentation, or book a demo.

How does OCR extract information from a property status report

OCR analyzes the situation using computer vision algorithms to detect and read characters. Thanks to natural language understanding (NLP), it can identify key information such as co-owner, amounts, reference period, or balances. This process ensures reliable extraction of structured and unstructured data from the document.

Can I extract specific information from a property status report?

Yes, you can extract specific information such as the name of the co-owner, the lot number, the charges due, the calls for funds, the period concerned or the name of the trustee. OCR can be configured to adapt to different union document formats and structures.

Can OCR process a property status report if it is printed or handwritten?

Yes, OCR is capable of processing property status report, whether printed or handwritten. It uses advanced recognition techniques to convert handwriting into digital text with great precision.

In what format should I upload a property status report for OCR analysis?

You can upload your status reports in PDF, PNG, or JPEG. These formats are compatible with our OCR technology, allowing accurate extraction of the information contained in the document. Consult the documenting for more details on accepted formats and the upload process.

How does Koncile integrate with my existing tools and software?

Koncile is accessible via a powerful API, with full documentation available here. Additionally, you can upload documents directly in the app and download extracted data in XLSX, XLS, CSV or JSON formats for seamless integration into your workflows.

I need further assistance.

Check our API documentation, contact us at contact@koncile.ai. You can also create a demo account or book a demonstration with our team.

What are Koncile's prices?

Koncile offers 3 plans, including enterprise options for handling large volumes of data. You can check our pricing on the dedicated page in our documentation.

What are general fields and repeated fields?

In each extraction template, you will find:

  • General fields: These are pieces of information that appear only once in each document (e.g., the invoice number or the invoice date).
  • Repeated fields: These are pieces of information that appear multiple times in a document, such as item descriptions or prices in each line of a quote. Use repeated fields for extracting tables and charts from your documents.