Extract data from
purchase orders using AI OCR

Koncile's AI OCR, a solution to extract and control purchase order data, powered by AI, now reliable, customizable, and available via API.

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Purchase order documentsPurchase order documents

The best teams work with Koncile

Capture the line details in your purchase orders

Capture, organize, and automatically verify each data point extracted from purchase orders using our intelligent OCR engine.

Export the essential information in the format that suits you (XLS, XLSX, CSV, or JSON) and easily connect structured data to your systems via our API.

Illustration diagram of the extraction model for purchase orders
Image de Pierre Laprée, CEO de Spend HQ.

Pierre Laprée

Founder & CPO at SpendHQ

Koncile automates the intelligent extraction of contractual data. Despite the complexity of our clients’ contracts, the tool ensures quality and speed, saving us valuable time.

OCR data extraction model for purchase orders

Koncile’s OCR purchase order extraction model is designed to retrieve essential elements from purchase orders, meeting the needs of accounting, finance, and purchasing departments.

Through our intuitive interface, you can adjust, complete, or specify the data to extract based on your requirements.

Nom

Type

Exemple

Instruction

Validité

Text

Oui

Vérifie que le RIB est bien constitué des éléments suivants :
- Code banque (5 chiffres)
- Code guichet (5 chiffres)
- Numéro de compte (11 caractères alphanumériques)
- Clé RIB (2 chiffres)
Si les RIB est bien constitué de ces éléments, choisis la valeur "Oui". Sinon choisis la valeur "Non".

Purchase order number

Code BC2025-001

Purchase order date

Date 01/01/24

Service provider's name

Text ABC Company Indicate the name of the company issuing the document.

Recipient/Customer's name

Text Customer CDE Full name of the individual or the company’s business name.

Total amount excluding taxes

Price 1,000.00

Total taxes amount

Price 200.00 Taxes amount applicable to the total billed amount.

Total amount including taxes

Price 1,200.00

Expected delivery date

Date 02/01/24

Document validity

Boolean Yes Indicate "Yes" if the document is signed or stamped. Otherwise, indicate "No".

Reference or item code

Code 38439391 Indicate the first reference or item code related to the billing line.

Product description

Text Sleeve 12I4 Full description or label of the goods or service purchased. Be specific to include as many details as possible.

Quantity

Number 2

Unit price

Price 100.00

Total line price

Price 200.00 Indicates the total amount for the line, after any applicable discount.
Flèche courbée vers le haut.

Add any extraction field

Flèche courbée vers le haut.

Edit AI instructions

Why Koncile

Tailor the extraction to your needs

Easily add or modify extraction fields in the Koncile parser interface using natural language.

Champ à extraire : référence produit.

Set up Koncile in just one day

Koncile is pre-trained and can be deployed in a single day for all your extraction use cases.

No need for training on large volumes of your data.

Vignette de vidéo extraction de document.

Connect Koncile to your tools

Capture data in a structured format such as JSON, XLSX, CSV, or others.

Connect your application via our API. Access the full documentation here.

Liste des formats de document.
Logo de Koncile.

Try Koncile now

Create your extraction template, test it on a sample document, and scale effortlessly

A specialized OCR solution for data extraction

Recognition software for purchase order tables

Sophisticated algorithm for detecting tables in all purchase order formats

Efficient OCR for detailed line-by-line reading

Collect and analyze codes, descriptions, unit prices, and quantities present line by line on your purchase orders

Automatic analysis of all purchase order formats

Automatically convert all your purchase orders (paper, PDF, Excel) into actionable data

Purchase order extraction for API

Create a comprehensive database accessible via API

Beyond OCR: data control and validation

What cost-saving opportunities can I find in the line-by-line details of the purchase order? Are the unit prices consistent with the delivery order? Are the product codes consistent with the pricing table? Optimize your purchase order management with intelligent OCR

The API to streamline your document management

status

string

Document status can be DONE, DUPLICATE, or IN PROGRESS

document_id

integer

Unique identifier assigned to each document

general_fields

objects

Fields that appear once per document. Returns in the format: {field_name: extracted_value}

line_fields

objects

Repeated fields extracted in bulk for each row or table. Returns in the format: {field_name: extracted_value}

Request

curl api.koncile.ai/tasks/{task_id}/ \
  -H "Content-Type: application/json" \
  -H "Authorization: Bearer $API_KEY"
response = requests.get(f"{api_url}/tasks/{task_id}/",
headers={"accept": "application/json", "Authorization":{"Bearer{api_key}"})

Response

{
  "status": DONE,
  "document_id": ID,
  "General_fields":
    {
      "Date" : "05/08/20222",
      "Price" : "23$",
      "Supplier name" : "Koncile",
    },
  "Line_fields":
    {
      "Date" : ["05/08/2022", "05/09/2022", "03/02/2023"],
      "Price" : ["23$", "12$", "5$"],
    }
}

Security and privacy by design

No training on your data

Fully encrypted application

Secured data storage

GDPR compliant

Cadenas noir entouré d'étoiles noires.

Any question?

Contact us at contact@koncile.ai, check out our documentation, or book a demo.

Can I extract a specific field?

Absolutely! Koncile’s OCR extraction service offers fully customizable fields. Our pre-built models are just a starting point—you can modify and add your own fields to meet your specific needs.

How does Koncile integrate with my existing tools and software?

Koncile is accessible via a powerful API, with full documentation available here. Additionally, you can upload documents directly in the app and download extracted data in XLSX, XLS, CSV or JSON formats for seamless integration into your workflows.

I need to parse a document that’s very specific to my industry. 
Can Koncile handle it?

Of course! Start by exploring our library of pre-built templates, covering a wide range of industries. If you don’t find one that fits your needs, you can easily create your own custom model.

What are “General Fields” and “Repeated Fields”?

In each extraction template, you’ll find:

General fields: These are pieces of information that appear only once per document (e.g., an invoice number or date).

Repeated fields: These are elements that appear multiple times within a document, such as item descriptions or prices in each line of a quote. Use repeated fields to extract tables and structured data from your documents.

What file formats does Koncile support?

Koncile allows you to import PDF files and all common image formats, including PNG and JPEG.

What is Koncile’s pricing structure?

Koncile offers three plans, including enterprise options for handling large data volumes. Check out our pricing on the dedicated page in our documentation.